New in Profit 19

HR and Payroll

 

Optimisation of payroll tax declaration checking

In many cases, checking the payroll tax declaration had a long turnaround time. As a result, it was not readily apparent whether previously identified errors had already been resolved for the payroll tax declaration. In order to speed up this process, the checking of the payroll tax declaration has been optimised. From now on Profit performs a shorter check if the declaration has the status Checked with errors or there are employees who have received a new wage calculation in the meantime. This allows you to see more quickly whether previously identified errors have been resolved and the new wage calculations do not cause any new errors.

 

My dossier in the Pocket App for Payroll Cloud

From now on, you determine for each employer whether the Payroll Cloud employees can access their own dossier in the Pocket App. 

 

More possibilities with the delegation model

With the delegation model, for example, a manager can "outsource" certain tasks to an employee by default. You now have more options as you can also create delegations for the choice model, wage entries, home working days and summary claims. Summary claims are included in the existing Employee claim delegation category.

In addition, you can add delegation categories based on your own HRM file item types. From now on, you can manage all delegation categories in the new HRM / Organisation / Configuration / Delegation category function. This function also gives you a quick overview of the templates and pages that are linked to a delegation category.

Another important change: A delegated person at an organisational unit on level 9 could only send in new file items. Now this delegated person can also process workflows just like delegations at a higher level.  

InSite now offers a new portal page for delegations. From this page you can also quickly access the new overviews that provide more insight into current delegations.

 

Wage costs to project

From now on, it is possible to generate actual costing lines from payroll processing to write the actual wage costs on the project. This is the preferred option, for example, when employees do not enter hours but work on a project for a fixed percentage of the hours. This may be essential in project reporting for external parties who, for example, provide subsidies for specific wage costs.

 

Leave based on additional timetable hours

More and more schemes make provisions for the possibility of accruing extra leave by structurally scheduling more hours than the number of contract hours for which the employee is paid. The employee can then take the accrued leave at a later date.

From now on, you can add a leave type in the CLA

 

Job alert

In Profit 19, the new cool functionality 'Job alert' is available. With the new job alert functionality, individuals (OutSite) and employees (InSite) can register for new vacancies using criteria. If the specified criteria match those of one or more vacancies, the user will receive a Job alert email.

 

 

With the new HrVacancyJobalert UpdateConnector you can add criteria and options to the vacancy.

Import hours a day including alternating weeks

There are two new import functions that can save you a lot of time!

  • There is a new import function for hours a day with which you can import changing weeks (up to a maximum of 6 weeks): HRM / Management / Import employee entry / Timetable - hours a day.  
  • You can convert an existing working hours timetable to an hours a day timetable. This applies to weeks that stay the same and that have different hours. You can do this by using HRM / Management / Import employee entry / Timetable - conversion. This import is only available under the consultancy code; please contact AFAS Support if you want to use it.

 

Optimisation of the transitional allowance

Various optimisations have been made for applying for a transitional allowance:

  • The Conditionally start Workflow option has been added. With the Conditionally start Workflow option, either a workflow is started or not, based on the Initiative and Reason for end of contract conditions.
  • Three warnings have been added. From now on, warnings will be issued for the following situations::
    1. The employee has reached the state pension age.
    2. The employee is under 18 years of age (check 12 hours per week).
    3. A transitional allowance in case of part-time dismissal has been applied before.
  • From now on, the parameters from payroll processing for the holiday allowance and end-of-year bonus are taken into account when calculating the transitional allowance.
  • If you work with several employment contracts, you can use the following profiles to start a transitional allowance workflow for an employment contract.
         - Transitional allowance at the end of employment
         - Transitional allowance due to part-time dismissal.
  • From now on, the Employed field (because of a transitional allowance) is available.

 

Choice model optimisation

Cool new functionalities are available for the choice model:

  • Change choice ESS
    From now on, employees can also change or terminate the choice for repetitive goals/tax exchange in InSite.
  • Retroactive effect
    It is now possible for the back office to retroactively change the choices in Profit Windows.
  • Settle when leaving employmentThe settlement method could not be set. From now on, in addition to the existing settlement method, the Withhold remainder as a regular period method (sources + set inadequate source) is also available.
  • New choice model UpdateConnector
    New HrSelectionModel UpdateConnector for creating a new choice with sources.

 

 

External recruiter

The job agency can sugest and manage applicants in OutSite. Eventually, the applicant can be transferred to the employer using the Transfer applicant workflow.

 

Changes to the Absence dashboard

The dashboard has been optimised:

  • Absence duration class
    The determination of the Absence duration classhas been changed. The absence percentage per absence duration class is determined in various steps, namely;
  • For each absence report, it is determined in which absence duration class the report belongs.
  • The 'normal' absence percentage is used and is spread over the various duration classes.

The filter set on the normal absence percentage is now also taken into account when determining the absence duration class (there are two percentages, the normal and extra absence percentage). The filter on the absence type and the 'vangnet' case are taken into account . Continuous absence is also taken into account. In the case of continuous absence, absence entries that belong together are considered to be one entry. Of course, in the situation the total absence duration is taken into account, from the absence simulated start date.

  • Reporting frequency
    The reporting frequency per month/period will be calculated differently as of Profit 19. The calculation has been changed to a reporting frequency that converts the monthly figure to a year. The calculation is as follows:
    (Total number of a
    bsence reports/Total weighted headcount) * (Number of days of the year/Number of days of a period).

 

More great functionality

  • Register applicant as employed
    When registering the fact that an applicant has employment through InSite, 'Employee InSite' rights are no longer automatically granted.
  • Assess expiring contract 
    The Current employee data per employment data collection has been added to the Assess expiring contract workflow (Profit).
  • Digital signature when creating sub-employments and ancillary employments

    The The Sign attachments action can now also be added in the workflows of the following types of file items:action can now also be added in the workflows of the following types of file items:

    • Employee ancillary employment

    • Employee subcontractor subemployment

    • Subemployment unauthorised

  • The calculation of the termination date at the latest for the parental agreement has been changed
    The calculation of the termination date at the latest within the parental agreement has been changed. It is no longer possible to plan parental leave beyond the end date of employment. When the end date of employment is entered or changed, the end date at the latest of any possible parental leave also changes.
  • Financial period when the payroll processing schedule is automatically renewed

    No financial period was defined for the automatic renewal of the payroll processing schedule. This made it necessary to change the payroll processing schedules manually.

    From now on, in the payroll processing schedule, the financial period is automatically entered with the period. This happens only if the chosen value does not equal the Profit integration in the Export definition field on the Journalising tab in the employer properties.

  • Parental leave in Education
    In education, you set timetable lines based on the FTE. This was not yet applicable to establishing parental leave. When establishing or changing parental leave, you can now also fill in the FTE.
  • Payslip adjusted for multiple employments

    In the Payslip report (Profit), it was not visible per employment whether it was for a definite or indefinite period.

    In the Payslip report (Profit), it was not visible per employment whether it was for a definite or indefinite period.

  • Concluding an employment contract
    The action Conclude employment contract action has been added to the Assess ending contract workflow. The Conclude employment contract action can now also be started for employment contracts that already have an end date. 
  • Dismissal on
    Under Dutch law, an employer is obliged to give notice of termination of a fixed-term employment contract at least one month before it ends. This means that the employer must indicate whether the employer wishes to extend or terminate the contract. From now on, the Notified on field has been added to the employee's contract data.  This field has also been added to the Termination and Conclude employment contract workflow.
  • New career history UpdateConnector
    You can add data using the HrEmpCareerHistory UpdateConnector .
  • Submit ABP-data using KnEmployee and KnEmployeeGuid

    You can now create employee data for ABP using the KnEmployee and KnEmployeeGuid UpdateConnectors. The fields have been added to the AfasAgencyABP part.